The purpose of this publication scheme is to be a means by which the council can make a significant amount of information available routinely. This scheme will ensure that the council will publish more information proactively, and help it to develop a greater culture of openness and transparency.
This Parish Council's key responsibilities are to represent the electorate of the Parish, to take action within the legal framework and to provide a leadership focus for the community.
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Minutes of council and committee meetings (limited to last 2 years) | Electronic Photocopy Inspection at Parish Office |
No Yes No |
| Procedural Standing Orders | Photocopy Inspection at Parish Office |
Yes No |
| Council's annual report to Parish Meeting | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Members' declaration of acceptance of office | Inspection at Parish Office | No |
| Members' register of interests | Inspection at Parish Office | No |
| Register of members' interests book | Inspection at Parish Office | No |
This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Information relating to the last Periodic Electoral Review of the council area | Inspection at Parish Office | No |
| Information relating to the latest boundary review of the council area | Inspection at Parish Office | No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Terms and conditions of employment | Photocopy Inspection at Parish Office |
Yes No |
| Job descriptions | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Responses to planning applications | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Annual return form - limited to last financial year | Photocopy Inspection at Parish Office |
Yes No |
| Annual statutory report by auditor (internal and external) - limited to last financial year | Photocopy Inspection at Parish Office |
Yes No |
| Receipt/payment books, receipt books of all kinds, bank statements from all accounts - limited to last financial year | Inspection at Parish Office | No |
| Precept request - limited to last financial year | Photocopy Inspection at Parish Office |
Yes No |
| VAT records - limited to last financial year | Photocopy Inspection at Parish Office |
Yes No |
| Financial standing orders and regulations | Photocopy Inspection at Parish Office |
Yes No |
| Assets register - this will include details of commons/village greens owned by the Council as well as village halls, community centres and recreation grounds | Photocopy Inspection at Parish Office |
Yes No |
| Financial risk assessment | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Agendas and supporting papers for council and committee meetings - limited in each case to the forthcoming/immediate meeting | Electronic Photocopy Inspection at Parish Office |
No Yes No |
| Terms of reference for committees | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Equal Opportunities policy | Photocopy Inspection at Parish Office |
Yes No |
| Health & Safety policy | Photocopy Inspection at Parish Office |
Yes No |
| Staffing structure | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Village Design Statement | Publication | Yes |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Fees and charges applied by the council | Photocopy Inspection at Parish Office |
Yes No |
| Safety inspection records | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Policy statements issued by council | Photocopy Inspection at Parish Office |
Yes No |
| Responses made by council to consultation papers | Photocopy Inspection at Parish Office |
Yes No |
| Analysis of responses received to public consultations by the council | Photocopy Inspection at Parish Office |
Yes No |
| Village appraisal | Photocopy Inspection at Parish Office |
Yes No |
| Complaints handling procedure | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Parish Guide | Publication | No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Plans | Photocopy Inspection at Parish Office |
Yes No |
| Standard Tenancy Agreements | Photocopy Inspection at Parish Office |
Yes No |
| Information | Format in which it is available | Charge for supply (yes/no) |
|---|---|---|
| Plans | Photocopy Inspection at Parish Office |
Yes No |
| Cemetery Rules | Photocopy Inspection at Parish Office |
Yes No |
Core Classes of Information
Employment Practice and Procedure
'Personal records' ie appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.
Planning Documents
Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available for the local planning and/or highway authority respectively.
Audit and Accounts
All commercially sensitive information, eg quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair ie if tender information is released to a third party prior to the end of the tender period, those who initially submitted tenders could be undercut and/or unfairly disadvantaged.
Optional classes of information
Allotments
Individual tenancy agreements and payment records under both privacy and data protection laws.
Burial Grounds
All documentation relating to individual applications and registrations under both privacy and data protection laws.
Terms and Conditions
Photocopies are available at a cost of 10p per A4 sheet.
Documents available for inspection at the Parish Council Office are available from 10:30am until 1:30pm, Tuesday, Wednesday, Thursday and Friday.