17th September 2012


The Meeting of South Cave Parish Council took place in the Town Hall, Market Place, South Cave commencing at 7:00pm.


Present:            Cllrs Barnett (Chairman), Bateman, Jamieson, Kelly, Hardy, Kingdom & Munby

Mrs L Fielding - Clerk

Ward Councillors – Cllr Pat Smith & Cllr Rita Hudson


Two member of public – representing Mermaid Boutique & The Gallery

Three representatives from HMPS


Public Forum

Cllr Kelly advised Market Place is in need of a sweep, Clerk advised the Parish Council the Footway Sweeper had been away for the past week.


58010912         Apologies for absence

Cllr Munby proposed apologies be accepted from Cllrs, Phillips, Lenton, M. Turner & L. Turner.


58020912        Approval of Previous Meetings Minutes, 16th July 2012

Cllr Kingdom proposed that the minutes of the 16th July 2012 be approved and entered into records, as a true and accurate record, Seconded Cllr Munby, All in favour.


58030912        Declarations of Interest          

Cllr Kingdom declared a non pecuniary interest in minute reference 58070912 (i)


                        The Meeting closed at 7:05p.m for representatives to provide a brief on HMPS project and was reconvened at 7:20p.m

58040912        HMPS Presentation

                        Representatives Rachel O'Brien (RSA Transitions - Project Director), John Marshall MBE (RSA Transitions, East Yorkshire - Project Manager) and Ed Cornmell (Governor of HMP Everthorpe) provided the Parish Council with a overview of the feasibility study of HMP Everthorpe who are working with the RSA (the Royal Society for the encouragement of Arts, Manufacturers and Commerce) in developing a major resettlement project, which would bring Everthorpe Hall and the surrounding land at the rear of prison back into use. 

58050912        Committees

The Council received and where necessary adopted the resolutions from within the minutes of the following committee meetings:

Finance & General Policy – 23rd July 2012

Cllr Munby proposed that the minutes be approved and entered into records, as a true and accurate record, Seconded Cllr Kingdom, All in favour.


58060912        Finance

(i)The Parish Council noted progress of Bank Mandate alterations.

(ii)The Parish Council considered Open Spaces Committee recommendations for removal of Horse Chestnut tree in Cemetery and requested one further price should be submitted.

(iii)The Parish Council considered the South Cave Diamond Jubilee Wood Donation.  Cllr Barnett proposed under section 137a, the Parish Council should support the sign and donate £125 toward the costs, Seconded Cllr Kelly, All in favour.

(iv)The Parish Council noted the completion of Audit Commission annual return.

(v)The Parish Council considered amending procedure for Salary payments.  Cllr Kingdom proposed the Parish Council should make arrangements for salaries to be paid via Bacs system as per advisory not 52 received relating to reform under the Legislative and Regulatory Reform Act 2006, which sets out robust yet flexible controls and the total salary bill should be made public, but not the payments to individual members of staff.  Salaries should be dealt with after the press and public have been excluded from the meeting.  Seconded Cllr Kelly, All in favour.

(vi)The Parish Council considered recommendations from the Open Spaces Committee for playpark improvements and considered three prices received.   Cllr Kingdom proposed the Parish Council make arrangements for the improvements to the Playpark Swings (x2 sets flat swings) by RSS Playmakers, funding to be raised from 2012/13 Budget s19, Seconded Cllr Hardy, All in favour.

(vii)The Parish Council noted the Market Weighton Poor Land Allotment increase from October 2012 to £2000, and notification to be passed to allotment holders for increase in rentals from October 2013.  The Parish Council requested a tenancy agreement be implemented the Land Owners.


58070912        Planning Matters

(i)The Parish Council noted the update received from Cllr Kingdom on planning applications: DC/12/02455/STPLF/STRAT/HC and DC/12/02456/PCC/STRAT/HCO


58080912         Trees

(i)The Parish Council noted ERYC declined invitation to attend a Parish Council meeting to discuss procedures for works to trees.)


58090912         Correspondence

                        (i)The Parish Council considered ERNLLCA joint regional Training Conference.  Cllr Barnett proposed the Clerk attend one day conference, Seconded Cllr Kingdom, All in favour. 

(ii)The Parish Council considered ERNLLCA training programme 2012.  Cllr Bateman requested she attend ‘Making the most of your role as a councillor – Part 1’ and Cllr Kelly requested he attend ‘Making the most of your role as a councillor – Part 3’

(iii)The Parish Council noted the South Cave Preservation Society minutes.

(iv)The Parish Council noted the South Cave Preservation Society Hanging basket & floral display results.

(v)The Parish Council received update relating to potential land purchase for Playpark Extension.  Cllr Barnett proposed the Parish Council discontinue communications, as a purchase price has not been proposed by landowner.  Seconded Cllr Munby, All in favour.

The meeting was closed at 8:15p.m for members of the public to raise concerns relating to item (vi) and was re-convened at 8:10p.m.

Jo Thoresby of Mermaid Boutique, Market Place, South Cave highlighted customers problems with parking at Market Place South Cave, mirrored by Gaynor Edson of The Gallery, Market Place, South Cave.

(vi)The Parish Council considered letter(s) received relating to Market Street parking problems and requested the East Riding of Yorkshire Council representative be invited to attend a meeting to discuss the matter further at which point, suggestions for improvements could be made.


58100912         Administration

(i)The Parish Council received advisory note on Changes to cheque signatories and other controls.

(ii)The Parish Council considered volunteer for weekly Playpark Inspections.  Cllrs Munby & Hardy volunteered to be included on the Rota. 


58110912        Other Matters

                        (i)The Parish Council discussed safety issues at Wadley Plump, South Cave (access road from Church Street to Pavilion).  The Parish Council requested the Director of Children Family & Adult Services at the East Riding of Yorkshire Council be contacted to raise awareness of the lack of pedestrian footway and the potential risks involved with the increase in traffic, letter to be copied into Chief Legal & Democratic Services at East Riding of Yorkshire Council.

                        (ii)The Parish Council received update relating to South Cave Medical Practice retinopathy screening clinic and advised to bring to Full Council if an alternative venue has not been located.

                        (iii)The Parish Council considered the price received for Clocktower lighting repairs.  Cllr Kelly proposed the Parish Council make arrangements for the work to be completed.  Seconded Cllr Kingdom, All in favour.


                        Item postponed following the delay in attendance of PCSO officer

58120912                     Police Matters

                        (i)The Parish Council noted the decrease in crime figures for the village as follows:

        There are 8 figures for the month of August 2012

3 assaults

1 theft

1 criminal damage

1 arson

2 burglaries other


58130912        Ward Councillors Reports (For Information Only)

Ward Councilor Pat Smith:

The East Riding of Yorkshire Council are in the process of stockpiling the winter maintenance salt.

Ward Councillor Rita Hudson:

The speed of traffic at Beverley Road, South Cave seems to be on the increase.  Clerk advised would arrange for local PSCO to attend for speed checks.


58140912        The Council noted the date of the next Parish Council Meeting - Monday 22nd October 2012.