SOUTH CAVE PARISH COUNCIL

16th May 2011

 

The Meeting of South Cave Parish Council took place in the Town Hall, Market Place, South Cave commencing at 7:00pm.

 

Present:            Cllrs Harrison, M Turner, L Turner, Barnett, Manley, Lenton and Munby

        Mrs L Fielding - Clerk

        Ward Councillors  - Pat Smith

             Hazel Colquhoun – Wolds Way Art Project

             Gordon Scaife – ERYC Countryside Officer

One member of the public

 

Clerk Mrs L Fielding, took to the chair for the following 3 items

Public Forum

Cllr M. Turner advised the roundabout located at the A1034 (adjacent to the Sewell Garage) is in need of attention.  The trees/shrubs leading from the A1034 to Brough Road need trimming as the visibility is poor on the corner.  It was suggested the Parish Council contact the ERYC to establish if they have any plans for the roundabout and look into the possibility of arranging sponsorship of the roundabout.

 

5614511   Declaration of Acceptance of Office

Cllrs, Harrison, M. Turner, L. Turner, Barnett, Manley, Lenton & Munby signed the Declaration of Acceptance of Office document.

 

5615511   Election of Chairman

                 Cllr Lenton proposed that Cllr Harrison be elected as Chair for the year 2011/12, Seconded Cllr Barnett, Vote 5 in favour, 1 abstention.

 

Cllr Harrison (Chairman), took to the Chair for the rest of the meeting

 

5616511   Election of Vice-Chairman

                 Cllr Manley proposed that Cllr Barnett be elected as Vice Chairman for the year 2011/12, Seconded Cllr M. Turner, Vote 6 in favour, 1 abstention.

 

5617511  Apologies for absence

There were no apologies.

 

5618511   Organisation of Committees

                 Appointment of members or representatives to serve on the under mentioned committees (categories may be subject to change)

(a)Finance, Training & General Policy - All members of Council

(b)Farmers Market - Cllrs Kelly, Barnett, Manley and Harrison

(c)Open Spaces - Cllrs L. Turner, M. Turner, Harrison, Barnett, Manley, Jamieson and Munby

(d)Planning & Technical Services - Cllrs Harrison, L.Turner, M. Turner, Barnett, Kelly, Lenton and Munby

(e)ERNLLCA - Clerk

(f)South Cave Social & Rec. Committee - Cllr L. Turner

(g)S & E Barnard Trust - Cllrs L. Turner and Barnett

(h)The Sophia Barnard Allotment Charity - Cllr M. Turner

(i)Samuel Jobson’s Charity: 4 year term of office - Cllr L. Turner

(j)Police Liaison Representative - Cllr Kelly

 

 

(k)School Liaison Representative - Cllr Barnett

(l)Emergency Committee - All members of Council

(m)Planning - All members of Council

  

5619511  Ward Councillors Reports (For Information Only)

                Ward Councillor Pat Smith:

(i)Apologies provided from Ward Councillors Tony Galbraith & Rita Hudson

(ii)Easter Weekend at the Fox and Coney was monitored closely by the Ward Councillors and Hillary Holloway, Licensing Department of the ERYC.   It was reported no further complaints had been received during or after the event.

(iii)Ward Councillor raised the question if any more information had been received from the Highways department at the ERYC in respect of parking on Market Place, South Cave.  The Parish Council suggested a follow up be made to John Hannah of the ERYC, Highways Department requesting a update for the extension of the layby located at the Post Office and the removal of the yellow lines located outside The Gallery, Market Place, South Cave.

 

5620511   Approval of Previous Meetings Minutes, 18th April 2011

Cllr Lenton proposed that the minutes of the 18th April 2011 be approved and entered into records, as a true and accurate record, Seconded Cllr L. Turner, Vote: 6 in favour, 1 abstention.

 

5621511  Matters Arising

There were no matters arising.

 

5622511   Declarations of Interest     

    Cllr Manley declared an interest in Minute Ref: 5625511 (vi), due to being a acquaintance of the applicant.

 

5623511  Police Matters

(i)There were no police present at the meeting.  Crime figures provided by PCSO Nick Overton were circulated noting seven crimes during April 2011:

2 assault crimes, 2 theft crimes involving motor vehicles, 2 theft offences and 1 make off.

 

5624511   Committees

The Council received and where necessary adopted the resolutions from within the minutes of the following committee meetings:

                        Emergency Meeting - Monday 18th April 2011

                        Proposed Cllr Barnett, Seconded Cllr Manley, All in favour.

 

5625511   Finance

(i)The Parish Council noted the reduction for village signs of £50.00 and re-issued payment at the reduced amount. 

(ii)The Parish Council appointed Mr D S Walker as internal Auditor for the year 2011/12.  Proposed Cllr Manley, Seconded Cllr M. Turner, All in favour.

(iii)The Parish Council approved the year-end accounts for 2010/11.  Proposed Cllr L. Turner, Seconded Cllr Lenton, All in favour.

(iv)The Parish Council considered a contribution towards ‘South Cave - At Work & Play’.  Cllr Lenton proposed the parish council request sight of the draft in order to review the matter for consideration for support of the book.  Seconded Cllr Munby, Vote 6 in favour, 1 abstention.

(v)To approve items for payment for May 2011

Payee

Description

£

Signs of the Times

Village Entrance Signs (reduced invoice)

4093.20

HMRC

Paye May 2011

710.52

Wages

 

1755.03

L Fielding

Expenses

8.99

Supplies

Stationary

53.68

D.S Walker

Internal Audit

100.00

South Cave & Recreation Committee

Rent 2011

75.00

Henleys Nurseries

Trees

514.50

Forward Services

Footpath Repairs

54.00

ERNLLCA

Conference Fees

50.00

South Cave Scout Club

s137 Grant 2011

250.00

South Cave Social & Recreational Pavilion Fund

s137 Grant 2011

500.00

South Cave Show

s137 Grant 2011

250.00

Stafforce

Footway Sweeper

591.60

South Cave PC

Petty Cash

60.00

R Sheppard

Newsletter Distribution

150.00

Supplies

Stationary

30.47

Gas

May

34.00

Electric

May

80.00

9360.99

 

Cllr Barnett proposed thCllr Barnett proposed that these items be paid on the grounds of sound financial management of the Parish Council, Seconded Cllr Munby, All in favour.

 

5626511    Correspondence

(i)The Parish Council noted the minutes of the South Cave Preservation Society Committee and AGM, 6th April 2011.

                        (ii)The Parish Council noted the South Cave Preservation Society Annual Report and Accounts for 2010.

                        (iii)The Parish Council noted the South Cave Preservation Society Management Committee Minutes - 6th April 2011 & 4th May 2011

(iv)The Parish Council noted South Cave Preservation Society Hon Treasurers Report 31st December 2011.

(v)The Parish Council noted the South Cave Preservation Society War Memorial Project - Working Party Minutes 4th May 2011.

        (v)The Parish Council noted the update in relation to Parking Issues on Market Place & Trinity Fold, South Cave, matter to be investigated and placed on the following month agenda.

Item 11(vii) on the agenda moved forward:

                        (vi)The Parish considered SCAR proposals in respect of Greenfield SCAV16.  It was noted the Parish Council had received 1 tender document a further 5 were requested with no reply.  Cllr M. Turner proposed the Parish Council accepted the tender received under Standing Order item 71 (f) of the South Cave Parish Council Standing Orders and contribute 50% of the first stage fees - £2500.00 and act as Client for the case. The Parish Council should then review the information provided from the first stage and request the South Cave residents view on the matter in the form of a public meeting.  Seconded Cllr Munby, Vote 4 in favour, 2 against, 1 abstention.

                        Cllr Barnett proposed the Parish Council support SCAR with 1/3 funding at the initial stage.  No Seconded received.

The meeting was closed at 8:30 for Hazel Colquhoun of the  Wolds Way Art Project and Gordon Scaife - ERYC Countryside Officer to clarify their intentions relating to item (vii)

(vii)The Parish Council noted the Wolds Way Art Project proposals and expressed support of the additional two seats to be located on the Wolds Way.  The Parish Council requested any current seating be re-located to an appropriate location.

                        (viii)The Parish Council noted the South Cave CE School Newsletter April 2011.

                        (ix)The Parish Council noted ERVAS Newsletter April 2011.

                        (x)The Parish Council noted update in relation to the Fox & Coney Noise disturbance.

 

5627511   Administration

(i)The Parish Council considered five applications for Co-Option onto the Parish Council, four seats filled by the following votes:

        (i)Sheelagh Jamieson - Vote 4 in favour, 2 against, 1 abstention

        (ii)Robert John Kingdom - Vote, All in favour

        (iii)Paul Phillips - Vote, All in favour

        (iv)Tony Kelly - Vote, All in favour

(ii)The Parish Council noted the Internal Audit Report for year ended 31st March 2011.

(iii)The Parish Council considered the recruitment of a self employed Footway Sweeper for 2011/2012.  Cllr M. Turner proposed the Parish Council provide notice to Stafforce of cancellation of the Parish Council and Stafforce contract.  The Parish Council should employ the current footway sweeper on a self-employed basis.  The hourly rate to be reduced from £9.86 to £9.00. The Parish Council should review the contract and job description to be agreed with the footway sweeper and Parish Council, prior to commencement of work.  Seconded Cllr Manley, All in favour.

(iv)The Parish Council noted the sequence of events and finalised the Annual Parish Meeting.

(v)The Parish Council finalised the cemetery extension Consecration to be conducted on Wednesday 25th May 2011 at 10:00a.m.

(vi)The Parish Council noted the letter received in respect of Re-Appraisal of South Cave Conservation Area and requested Clerk circulate the original request to the ERYC to the Planning & Technical Services Committee members.

 

5628511  ERNLLCA/SLCC

                        (i)The Parish Council considered ERNLLCA joint regional training conference 2011 to be discussed at the next Parish Council meeting to include the co-opted members.

                        (ii)The Parish Council Considered the request by Cllr Jamieson to attend the ERNLLCA Spring Conference Friday 10th June 2011.  Cllr Turner proposed Cllr Jamieson attend the Spring Conference, however, in the event of non-attendance, the Parish Council should reclaim the costs from Cllr Jamieson.  Seconded Cllr Munby, Vote 6 in favour, 1 abstention.

 

5629511   Annual Report

(i)The Parish Council approved the Accounting Statements for Audit Commission 2010/2011.

(ii)The Parish Council approved the Annual Governance Statement 2010/2011.

 

5630511   Planning - Current Plans to Consider

                 (i)11/01624/PCC - Conservation Area Consent for Partial Demolition of outbuilding at 38 West End, South Cave for Mr C Taylor.  Cllr Lenton proposed the Parish Council recommend refusal of this application which is not in keeping with the character of the street scene.  The building is in a prominent position within the conservation area of the village detailing tumbling gables and stone built walls.   The Parish Council cannot support the demolition of this building due its historical importance to the village, the proposed deign of a mini wall after demolition is not suitable and does not compliment the conservation area.  The building is also currently the location of a business employing up to three members of staff, demolition of this building would cause great economical loss to the area together with the loss of a amenity to the village.  The Parish Council have applied to English Heritage for the building to be listed and are currently awaiting an imminent reply. Seconded Cllr L. Turner, All in favour.

                 (ii)11/01361/PLF - Alterations and change of use to form 1no. dwelling (Amended scheme of 10/02759/PLF) at South Cave Methodist Church, Church Street, South Cave for DWA Architects Ltd.  Cllr Munby proposed the Parish Council raise no objection to this application as this has no adverse effect on the property, neighbouring properties or the street scene.  Seconded Cllr L. Turner, All in favour.

 

5631511   Planning Decisions

                 (i)DC/10/00511/PLF/WESTES/CE  -  Construction of dormer window in roof at rear, erection of single storey extension to rear, velux windows to front, alterations to side and single storey extension  to garage at 7 Rawdale Close, South Cave for Mr Williams - Approved with conditions (No Obj)

                     (ii)DC/11/00560/PLF/WESTES/TR -  Retention of 2no Velux windows to roof at rear at 15 Pinfold, South Cave for Mrs Gillian Lambert - Approved with conditions(No Obj)

                     (iii)DC/11/00961/PLF/WESTED/SJOHNS - Erection of conservatory to rear at 2 Cleaves Avenue, South Cave for Mrs J Watson - Approved with conditions (No Obj)

                     (iv)DC/11/00775/PLF/WESTES/TR - Erection of two storey extension to side at Newfield Grange, 9 Newfield Lane, South Cave for Mr Roger Harrison - Approved with conditions (No Obj)

                     (v)DC/11/00014/PLF/WESTES/SJOHNS - Conversion and alterations to outbuilding to form a dwelling at Elements, 75 Market Place, South Cave for Paul and Helen Bloor - Approved with conditions (No Obj)

                     (vi)DC/11/00899/PLF/WESTES/VC - Erection of a conservatory to rear at Mole Lodge, Common Road, South Cave for Mr and Mrs Little - Approved with conditions (No obj)

                     The Parish Council noted the decisions made by the East Riding of Yorkshire Council

 

5632511   The Council noted the date of the next Parish Council Meeting - Monday 20th June 2011.

             

 

             

 

………………………Chairman

 

……………………..Date