SOUTH CAVE PARISH COUNCIL

16^th April 2007

The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm

Present: Cllrs Turner, Mann, Wright, Marsh, Harrison, Scott, Mrs Manley(Chair), Mrs Binns and Mrs Barnett

Mrs K R Richmond – Clerk

PC S Bagley

Public Forum

(i)Concerns again were raised regarding the Cemetery – to be put to the Open Space Committee

(ii)Problems were reported on Beverley Road regarding the new development at Trinity Fold – to be put to the Planning & Technical Services Committee

(iii)Tree planting on Bull Pasture – to be put to the Open Space Committee

6840407 Apologies for absence

Cllr Mrs Manley proposed apologies for absence be accepted from Cllrs Lenton and Hardy, seconded Cllr Mrs Binns, All in favour

6850407 Ward Councillors Reports (For Information Only)

There were no Ward Councillors present.

6860407 Approval of Previous Meeting’s Minutes.

Cllr Mrs Barnett proposed that the minutes of the meeting of 19^th March 2007 be approved and entered into records, as a true and accurate record, seconded Cllr Scott, All in favour.

6870407 Declarations of Interest

Cllr Scott declared a personal interest in Minute Reference: 6900407(i) and (ii) and 6920407(i) as he is a member of the organisations.

Cllr Mrs Manley declared a personal interest in Minute Reference: 6900407(ii) as she is a member of the organisation

6880407 Police Matters

(i)PC Bagley advised that there have been only six crimes reported within South Cave, including one assault, one criminal damage and three thefts from unattended vehicles. PC Bagley advised that residents should remain vigilant against bogus callers.

(ii)Councillors and PC Bagley discussed an e-mail communication from a resident regarding illegal parking on Market Place. Although strenuous efforts had been made to stop parking on the zigzag lines outside the takeaway this continues to happen. To answer the questions put in the e-mail, PC Bagley will visit the resident and explain the situation to him, and the Clerk is to respond to the e-mail, proposed Cllr Harrison, seconded Cllr Mrs Binns, All in favour.

Initialled……….

6890407 Finance

Clerk (i)Items for payment for April 2007

Payee	Description	£
Npower	Gas	48.00
Npower	Electricity	60.00
Univ of Glos		38.00
Wren	3rd Party Funding	3300.00
Supplies	Stationery	35.55
NALC	Conference	376.75
Allianz Cornhill	Insurance	2164.73
Hi-fliers Ltd	Flag	55.28
Kingston Coms	Telephone	373.65
ERYC	Rates	1740.93
Foreward Services	Signs installation	64.00
Mr Vincent	Garage Rent	65.00
Cash		60.00
ERYC	Pension	595.75
Salaries Wages		2386.83
HM Revenue & Customs	PAYE/NIC	2035.12
		13399.59

Clerk It was resolved that in the interests of good management of the Council these invoices be paid, proposed Cllr Mrs Manley, seconded Cllr Scott, All in favour.

Clerk (ii)Cllr Wright proposed that the Council appoint Mr D S Walker as internal Auditor subject to two professional references, inspected by Clerk and Chairman, to ensure safe and accountable management of the Parish Council in the public interest and noted the arrangements for the external audit for the year 2006/7, seconded Cllr Scott, All in favour.

(iii)The Council considered a longer-term service agreement with Smiths of Derby for servicing the Town Hall clock. As there is no obvious benefit to entering into a long-term contract and the proper financial management of the Parish Council, Cllr Wright proposed that single year contracts are maintained, seconded Cllr Mann, All in favour.

6900407 Correspondence

(i)The Council noted receipt of the minutes of the South Cave Preservation Society Management Committee meeting of 7^th March 2007.

(ii)Councillors noted receipt of the minutes of the South Cave In Bloom Association meeting of 14^th March 2007

GM/MB (iii)Cllr Scott proposed that the current Chair, Cllr Mrs Manley accept the invitation to attend the St. John of Beverley Service on 13^th May 2007 with Cllr Mrs Binns as guest, to maintain the Parish’s public profile, seconded Cllr Harrison, All in favour.

Clerk (iv)In order to learn more about this organisation, Cllr Mann proposed that an invitation be sent to the organisation “Business in the Community” to attend the June meeting of the Parish Council, seconded Cllr Harrison, All in favour.

6910407 Committees

(i)To receive and where necessary adopt the resolutions from within the minutes of the following committee meetings:

Initialled……….

Planning Committee: 5^th March 2007

Open Space Committee: 21^st March 2007

Proposed Cllr Mrs Barnett, seconded Cllr Scott, All in favour.

6920407 Administration

Clerk (i)In order to support a local organisation, Cllr Mrs Manley proposed that the request from the South Cave Preservation Society for the use of six Farmers Market stalls for their Annual Barbeque be approved with the usual health and safety considerations, and the completion of the appropriate form, seconded Cllr Harrison, All in favour.

(ii)To consider representation on the Samuel Jobson’s Charity as the current term of office has come to an end. This matter to be deferred to the next Council and the Annual Meeting in May

Cllrs (iii)Councillors noted the arrangements for Street scene – Service Teams Initiative 2007, and put forward a suggestion that in the interests of road safety, the Highways Authority be asked to install a warning sign regarding the unofficial crossing point on Water Lane, close to Footpath 7. Also it was noted that the street name plate for Mt Airey Lane should be amended.

Cllrs (iv)The Council noted arrangements for the implementation of the revised Councillors Code of Conduct

6930407 ERNLLCA/SLCC

Clerk (i)Cllr Marsh proposed that membership of ERNLLCA should be renewed at a cost of £641.50 for 2007/8 for the good management of the Council; that the organisation’s performance should be closely monitored; and that agenda items for District meetings should be brought forward, seconded Cllr Mrs Binns, All in favour.

Clerk (ii)Council considered the Clerk’s attendance at the SLCC Regional Conference in Wakefield on 15^th May 2007 – at no cost as Clerk is SLCC Branch Secretary, on the grounds that attendance will increase the knowledge base of the Clerk and Council, Cllr Harrison proposed that the Clerk should attend, seconded Cllr Turner, All in favour.

6940407 Area Forum

AM/JW (i)Councillors noted the minutes of the East Riding South Forum meeting of 13^th March Clerk 2007, and it was suggested that the 7.5 tonne weight limit envelope be put forward as a topic for discussion in a subsequent meeting of the forum

6950407 Planning

(i)DC/07/001149/PLF/WESTES – Full Planning Permission

Erection of two storey and single storey extensions and conservatory to rear following demolition of existing outbuildings at 39 Church Street, South Cave for Mr M Butler. Cllr Wright proposed that no objection be raised as the Parish Council considers it acceptable as this application has addressed the reasons for the previous refusal, and therefore has no adverse effect on the property, neighbouring properties or the street scene, or the character and appearance of the Conservation Area, seconded Cllr Harrison, All in favour.

Initialled……….

6960407 Date of next Meeting

To note the date of next Parish Council Meeting – Monday 14^th May 2007 (to take into account the meeting timing requirements after an election).

Meeting Closed at 8:45pm.

Dated ……………………. Signed……………………….

Chairman