SOUTH CAVE PARISH
COUNCIL
19th May 2008
The
Meeting of South Cave Parish Council took place in the Town Hall, 42 Market
Place, South Cave commencing at 7:00pm
Present: Cllrs
Scott, Turner, Marsh, Lenton, Harrison, Mrs Barnett, and Mrs Manley
Mrs K R Richmond – Clerk
PC S Bagley
Public Forum
(i)A suggestion had been made that South Cave hold a scarecrow
competition.
(ii)The resignation of Cllr Mann was reported – this matter to be put on
the next agenda after formal procedures have been followed
(iii)It was noted that the grating at the beck on Trinity Fold has been
cleaned.
(iv)A skip placed on the pavement was noted.
Cllr Mrs Manley proposed that Cllr Harrison be elected in absentia as
Chair for the year 2008/9, seconded Cllr Mrs Barnett, vote: five in favour 1
abstention. Cllr Harrison signed the Declaration of Acceptance Of Office.
Cllr Scott proposed that Cllr Mrs E Barnett be elected as Vice Chairman
for the year 2008/9, seconded Cllr Lenton, All in favour.
1570508 Apologies for absence
Cllr Marsh proposed that apologies be accepted from Cllrs Wright, Kelly,
Mrs Turner, seconded Cllr Lenton, All in favour.
Appointment of members or representatives to serve on the under mentioned committees (categories may be
subject to change)
(a)Farmers Market – Cllrs
Scott, Kelly and Mrs Manley
(b)Finance, Training & General Policy - All members of Council
(c)Open Spaces – Cllrs Scott, Turner, Harrison, Mrs Barnett, Mrs
Turner and Mrs Manley
(d)Planning & Technical Services – Cllrs Wright, Harrison,
Turner, Kelly, Marsh, Lenton, Mrs Turner and Mrs Barnett
(e) ERNLLCA: Cllrs
Harrison and Mrs Barnett
(f)
South Cave Social & Rec. Committee: Cllr Mrs Turner
(g) S
& E Barnard Trust: Cllr Mrs Turner
(h)
Mrs Barnard’s Allotment Charity: Cllr Turner and Mr Pattison
(i) Samuel Jobson’s Charity: Mr
Mann, Mrs Richmond and Mrs Binns
(j)
Police Liaison Representative: Cllr Kelly
(k)
School Liaison Representative: Cllr Marsh
Initialled………
(l) Emergency Committee: Cllrs
Harrison, Scott, Marsh, Mrs Barnett and Mrs Manley (3 of 5)
(m)Planning - All Members of Council
1590508 Ward Councillors Reports (For Information
Only)
There were no Ward Councillors present.
1600508 Approval of Previous Meeting’s Minutes.
Cllr Scott proposed that the minutes of the meeting of 21st
April 2008 be approved and entered into records, as a true and accurate record,
seconded Cllr Mrs Manley, All in favour.
1610508
Declarations of Interest
Cllr Mrs Manley declared a personal interest in Minute Reference:
0120507(i) being a member of the organisation.
Cllr Scott declared a personal interest in Minute Reference: 0120507(i)
being a member of the organisation.
1620508 Police Matters
(i)PC Bagley
reported that there had been twelve crimes reported, including five thefts from motor
vehicles, three damages, three thefts and one “scam” . It was also reported
that four tickets had been issued to drivers of vehicles parking/waiting on the
pedestrian crossing zig-zags on Market Place.
1630508 Committees
(i)The Council received and where necessary, adopted the resolutions from within the minutes of the following committee meetings
Open Space Committee: 28th April
2008
Planning Committee: 4th April
2008
Town Hall Committee: 14th
May 2008 (to be tabled)
Cllr Marsh proposed that the
minutes from the committee meetings be adopted in the interests of sound
management of the Council, seconded Cllr Mrs Manley, All in favour.
1640508 Annual
Parish Meeting
(i)The Council noted the content of the
draft minutes for the Annual Parish Meeting. There were no further
matters to be put on the Parish Council agenda.
1650508 Finance
(i)Items for
payment for May 2008
|
Payee |
Description |
£ |
|
Npower |
Gas |
54.00 |
|
NPower |
Electricity |
60.00 |
|
Univ of Glos |
|
38.00 |
|
SLCC |
Conference |
52.88 |
|
K Richmond |
Travel Expenses |
33.60 |
|
Cllr Kelly |
Travel Expenses |
13.39 |
|
Smith of Derby Ltd |
Clock Maint. |
203.28 |
|
Zurich LCAS |
Seminar |
35.25 |
|
R Sheppard |
Benches |
135.00 |
|
Npower |
Street Lights |
69.29 |
|
C Langley |
Market Supervisor |
100.00 |
|
Sands Lane Nursery |
Stall Assembly |
1048.10 |
|
Salaries/Wages |
|
2322.23 |
|
ERYC |
Pension |
621.67 |
|
R Sheppard |
Cleaning |
36.00 |
|
Cash |
|
65.00 |
|
Total |
|
4887.69 |
Cllr Turner proposed that these items be paid on the
grounds of sound financial management of the Council, seconded Cllr Marsh, All
in favour. Cllr Turner also proposed that a letter of thanks be sent to Mr R
Sheppard for the successful refurbishment of the playpark benches, seconded
Cllr Mrs Barnett, All in favour.
(ii)
Cllr Turner proposed that Mr D S Walker be appointed as internal Auditor for
the year 2008/9, as he provides a thorough service, seconded Cllr Mrs Manley,
All in favour.
(iii)The
Council noted the display of the Notice of Appointment of Date for the Exercise
of Electors’ Rights (1st May to 4th June 2008).
(iv)In the interests of transparency and
accountability, Cllr Marsh proposed the approval of the year-end accounts for 2007/8, seconded Cllr Mrs Manley, All
in favour.
(v)The Council receive the report for the year
2007/8 from the Internal Auditor, proposed Cllr Marsh, seconded Cllr Mrs
Manley, All in favour.
(vi)In the interests of sound financial management,
and to fulfil legal obligations, Cllr Scott proposed that the Annual Governance
Statement for 2007/8 be completed by Council, seconded Cllr Marsh, All in
favour. The form was duly completed and signed by the Chairman.
(vii)The Council considered making
a further grant under section 19 of the Local Government (Miscellaneous
Provisions) Act 1976 to the South Cave Social & Recreation Committee
Pavilion Fund, as per minute: 1180208. Cllr Turner proposed that a grant of
£500 be made to support this local group, seconded Cllr Marsh, vote: 5 in
favour 2 against.
1660508
Correspondence
(i)The Council considered attendance at a Service of
celebration of 60 years NHS Hull & East Riding, Beverley Minster, 4th
July 2008 at 2pm. Cllrs Kelly and Mrs Manley are to attend.
(ii)Councillors considered a letter regarding the Humber
Bridge tolls. Cllr Marsh proposed that in the interests of supporting the
region, the Clerk is to write in support of the campaign, seconded Cllr
Harrison, all in favour.
(iii)The Council considered the proposed changes to the
Payphone Kiosks, (Nunnery Walk and Beck Road) with Cllr Lenton proposing that a
letter of objection be sent, as there are long distances between phone kiosks,
and that mobile coverage from some networks is poor in this area, seconded Cllr
Turner, All in favour.
(iv)Councillors noted the Independent Reconfiguration Panel
Review (NHS) for Scarborough & North East Yorkshire, with the information
being retained in the office.
Initialled……….
(v)The Council noted receipt of the South Cave In Bloom
Association Annual Meeting Minutes, with Cllr Marsh proposing that an
expression of thanks be sent to Mrs Mole for the vision and hard work involved
in enhancing Market Place, seconded Cllr Mrs Barnett, All in favour.
(vi)Councillors considered attendance at
the Visit Hull & East Yorkshire Tourism Seminar 2nd June, KC
Stadium 9.45am, and due to the interest in increasing tourism in the area, Cllr
Harrison, and possibly Cllr Mrs Manley are to attend, proposed Cllr Turner,
seconded Cllr Lenton, All in favour.
1670508 Administration
(i)The Council considered arrangements for attendance at “The
Party in the Parish” on 7th June 2008, Cllr Mrs Barnett and the
Clerk are to liaise.
(ii)Councillors discussed arrangements for office cover
during opening hours in the absence of the Clerk. It was proposed that in the
interim, the Clerk and Administration Assistant work out the most suitable
hours, without decreasing the number of
hours open to the public; trial it for two months, then bring a report
back to Council, proposed Cllr Harrison, seconded Cllr Marsh, All in favour.
(iii)The Council noted changes within the complaints
procedure regarding the conduct of Councillors
(iv)Councillors considered making
further investigations regarding a change of name to South Cave Town
Council, but as it was felt that the
existing name was still appropriate, Cllr Marsh proposed no changes, seconded
Cllr Scott, All in favour.
1680508 ERNLLCA/SLCC
(i)In the interests of
maintaining the Clerk’s and the Council’s knowledge base, Cllr Turner proposed
the Clerk attend the University of Gloucestershire Summer Seminar to be held on
9th and 10th July 2008, seconded Cllr Mrs Manley, All in
favour.
1690508 Annual Report
(i)The Clerk advised that the Annual Report covering 2007/8 would be
published in June.
1700508 Planning
(i)A dedicated planning meeting is to be held to form responses to the
various consultations.
The date of the
next Parish Council Meeting will be Monday 16th June 2008
………………………Chairman
……………………..Date