SOUTH
CAVE PARISH COUNCIL
18th May 2009
The Meeting of South Cave Parish
Council took place in the Town Hall, 42 Market Place, South Cave commencing at
7:00pm
Present: Cllrs Harrison (Chair), Barnett, Lenton, Manley, Kelly, Jamieson,
M Turner, L Turner
Ward Councillors Hudson, Smith and Galbraith
Special Sergeant Howard Waudby
Mrs K R Richmond and Mrs K Cooper – Clerks
1 member of the public
Public
Forum
(i)A suggestion that the recycle bin for steel cans at the tennis courts is too
large and in view of residents now utilising their own blue bin recycling could it
be down sized, however it was reported that the bin is used and it does get full.
(ii)It was reported that gullys in Market Place and Annie Med Lane (near the animal
welfare home) were blocked after the recent heavy rain and that the Sand Pit was also
full again.
3090509 Election of Chairman & Declaration of
Acceptance of Office
Cllr Barnett proposed that Cllr Harrison be elected as Chair for the year 2009/10, seconded Cllr Kelly, vote six in favour 1 abstention. Cllr Harrison signed the Declaration of Acceptance of Office.
3100509 Election of Vice Chairman
Cllr Manley proposed
that Cllr Mrs E Barnett be elected as Vice Chairman for the year 2009/10,
seconded Cllr Lenton, All in favour.
3110509
Apologies for absence
Cllr Manley proposed that apologies
be accepted from Cllr Marsh, seconded Cllr
Barnett, All in favour.
3120509
Organization of Committees
Appointment of members or representatives to serve on the mentioned committees
(categories may be subject to change)
(a)
Farmers Market –
Cllrs Kelly, Manley and Harrison
(b)
Finance, Training
& General Policy – All members of Council
(c)
Open Spaces –
Cllrs Turner, Harrison, Mrs Barnett, Mrs Turner, Mrs Manley and Mrs Jamieson
(d)
Planning &
Technical Services – Cllrs Harrison, Turner, Kelly, Marsh, Lenton, Mrs
Turner and Mrs Barnett
(e)
ERNLLCA – Cllrs
Harrison and Mrs Barnett
(f)
South Cave Social
& Rec. Committee – Cllr Mrs Turner
(g)
S & E Barnard
Trust – Cllr Mrs Turner
(h)
Mrs Barnard’s
Allotment Charity – Cllr Turner and Mr Pattison
(i)
Samuel Jobson’s
Charity – Mr Mann, Mrs Binns and Mrs Cooper
Initialled......
(j)
Police Liaison
Representative – Cllr Kelly
(k)
School Liaison
Representative – Cllr Marsh
(l)
Emergency Committee
– Cllrs Harrison, Marsh, Mrs Barnett, Mrs Manley, Lenton and Turner
(m)
Planning – All
members of Council
3130509
Ward Councillors Reports (For
Information Only)
Ward Cllr Galbraith advised Council:
(i) He attended the ERYC AGM and advised that for the civic year 2009/10 the new Chair was Cllr C Matthews and the new vice-chair, Cllr David Rudd.
(ii)On Swine-flu measures.
Ward Cllr Smith advised Council:
(i)She is the vice-chairman for the NHS Vulnerable Adults Partnership, East Riding Unit.
Ward Cllr Hudson advised Council:
(i)concerns had been raised re traffic speed on Ferry Road. This matter is to be monitored
3140509 Approval of Previous
Meeting’s Minutes
Cllr Manley proposed that the minutes of the meetings of 6th April 2009 and 20th April 2009 be approved and entered into records, as a true and accurate record, seconded Cllr L Turner, All in favour.
3150509 Declarations of
Interest
(i)Cllr Lenton declared a personal interest in Minute ref: 3270509 (ii) due to friendship
(ii)Cllr Manley declared a personal interest in Minute ref: 3270509 (ii) due to acquaintanceship .
3160509 Police Matters
(i)Special Sergeant Waudby reported that there were 6 crimes including 1 criminal damage, 1 theft, 1 burglary dwelling, 1 burglary other, 1 assault and 1 fraud and forgery.
(ii)Cllr Turner reported that Common Road did not appear to be on the Police mapping system. In order to assist the Police in locating Common Road, South Cave Cllr Turner proposed that a letter and map be sent to the Northern Command Centre, seconded Cllr Lenton, All in favour.
(iii)Measures to address speeding traffic are to be put on the Planning & Tech Committee Agenda.
(iv) The
Council received minutes from the Police and Partners Forum 22 January 2009 and
noted next meeting at Skidby Village Hall
3170509 Co-option of Councillor
(i)Cllr Harrison proposed that an informal chat be arranged with the applicant in order to share further information, seconded Cllr Kelly, All in favour.
3180509 Committees
The Council received and where necessary, adopted the resolutions from within the minutes
of the following committee
meetings:
Initialled......
Planning and Technical, 11
May 2009
Planning, 6 April 2009
Proposed Cllr Lenton,
seconded Cllr Turner, All in favour
3190509
Annual Parish Meeting
3200509
Finance
(i)Items for payment for May 2009
|
Payee |
Description |
£ |
|
Npower |
Gas |
117.00 |
|
NPower |
Electricity |
80.00 |
|
Petty Cash |
|
60.00 |
|
Northcliffe Media Ltd |
Public Notice |
85.10 |
|
South Cave W.I. |
Hire of Hall 23/04 |
12.00 |
|
D S Walker |
Internal Audit |
100.00 |
|
Supplies |
Stationery |
85.97 |
|
C. Langley |
FM Caretaker |
100.00 |
|
R Sheppard |
Cleaning |
49.12 |
|
Salaries |
Salaries |
4185.09 |
|
ERYC |
Pension |
654.92 |
|
Opal Telecom Ltd |
Fixed Line Calls |
0.08 |
|
|
|
|
|
Total |
|
5529.28 |
(i)Cllr Barnett proposed that these items be paid on the grounds of sound financial management of the Council, seconded Cllr Manley, All in favour.
(ii)
To appoint Mr D S Walker as internal Auditor for the year 2009/10. Proposed
Cllr Turner, Seconded Cllr Manley, All in favour.
(iii)To
approve the annual audit plan to year end 2009. Proposed Cllr Manley, seconded Cllr Harrison, All in favour.
(iv)To
resolve the internal control and audit review and to approve the internal
auditor Terms of Reference. Proposed
Cllr Barnett, seconded Cllr Kelly, All in favour.
(v)The
Council duly noted the display of the Notice of Appointment of Date for the
Exercise of Electors’ Rights (20th April to 19th May
2009).
(vi)To approve the year-end accounts for 2008/9. Proposed Cllr Manley, seconded Cllr Kelly,
All in favour.
(vii)The Council resolved to appoint Cllrs Harrison,
Barnett, Manley and Turner to the HSBC Account and Cllrs Harrison, Barnett,
Manley and Kelly to the Co-operative Bank Account and Mrs K Cooper to both
accounts as Clerk and RFO. Proposed
Cllr L Turner, seconded Cllr Kelly, All in favour.
(vii)To receive the report for the year 2008/9 from
the Internal Auditor. Proposed Cllr L
Turner, seconded Cllr Kelly, All in favour.
(viii)Subject to amendment on the asset register the
council agreed the Annual Governance Statement for 2008/9 and was signed by the
Chairman. Proposed Cllr Turner,
seconded Cllr Barnett, All in favour.
(ix)The Council duly noted the increase in Fidelity
Guarantee to £100,000 at no extra cost.
Initialled..........
3210509 Correspondence
(i)The Council considered the notes of the Haltemprice and Hunsley
Local Action Team
on 22 April 2009 and it was agreed that Cllr Kelly will
attend the next meeting.
(ii)The Council received the notice of the
European Election 4 June 2009.
(iii)The Council noted receipt of the South Cave
Preservation Committee minutes dated 6 May
2009.
(iv)The Council noted the minutes of the South
Cave In Bloom meeting of 8th April 2009.
3220509 Administration
(i)The Council noted sales of Heritage Trails and publicity and
letter from ERYC Senior
Public Services Officer.
(ii)The Council noted the retention of a Solicitor
for production of emergency license at
theTown Hall
(iii)The Council noted a report on new legal
duties regarding Public Sector Equality.
3230509 ERNLLCA/SLCC
(i)The Council approved
attendance by the Clerk at the SLCC Branch Training Day 3 June
2009. Proposed Cllr L
Turner, Seconded Cllr Harrison, All in favour
(ii)The Council approved attendance at the SLCC
Regional ‘one day’ conference on 8
September
2009 at Wakefield by the Clerk and Cllr Kelly.
Proposed Cllr L Turner, Seconded
Cllr Barnett, All in favour.
3240509
Annual Report
(i)It was suggested that the 2008/2009 Annual Report include figures for clarity in the Financial Report and a paragraph detailing the role and responsibility of the Parish Council for transparency and accountability.
3250509 Newsletter
(i)Several items were considered for the July Newsletter
3260509 Planning
(i)Councillors
considered the letter from The Methodist Church – Hull West Circuit regarding
the disposal of South Cave Methodist
Chapel, 51 Church Street with the following comments
to be forwarded: The Chapel is in the Conservation Area and as
long as the apartments are
sympathetically done to make best use of the existing building and
preserve the residential
and visual amenities of the area together with the reassurance that
on-street parking does not
increase, then in principal the Council would raise no objection.
Proposed Cllr Lenton,
Seconded Cllr Kelly, 7 in favour and 1 abstention.
(ii)DC/09/01502/PLF/WESTES –
Full planning permission
Erection of extension at rear at 68 The
Stray, South Cave for Mr G Bisby. The
Parish Council
discussed this application at the meeting last
night and would raise no objection to the
application as it has no adverse effect on
the property, neighbouring properties or the street
scene.
Proposed Cllr Turner, Seconded Cllr Barnett, All in favour.
(iii)App No. 6435(S211)
– Fell a tree at 8 Church Hill
The
Parish Council discussed this application at the meeting last night and would
raise no
objection, but we would request that a
suitable specimen tree be planted as a replacement as
close
as possible to the site of the tree to be felled or if this is not practicable
then a replacement tree donated to the village in order to
maintain existing tree stocks. Proposed Cllr Barnett,Seconded Cllr Kelly, 6 in
favour and 2 against.
Initialled..........
3270509
Staffing Matters
(i)Due to the confidential nature of the business transacted
and in the public interest the public
were temporarily excluded and were instructed
to withdraw. Proposed Cllr Barnett,
Seconded
Cllr Kelly, All in favour.
(ii)To Council noted the formal signing of the
Contract of Employment of the Clerk and RFO.
3280509 To note the date of
next Parish Council Meeting – Monday 15th June 2009
………………………Chairman
……………………..Date