SOUTH CAVE PARISH COUNCIL

 

18th June 2007

 

 

The Meeting of South Cave Parish Council took place in the Town Hall, 42 Market Place, South Cave commencing at 7:00pm

 

Present:                                     Cllrs Scott, Turner, Lenton, Marsh, Mann, Wright, Mrs Barnett, Mrs Manley (Chair) and Mrs Turner

                        Mrs K R Richmond – Clerk

                        Ward Cllr Smith

           

 Public Forum

(i)A question regarding the state of a public right of way was raised.

(ii)It was suggested that a seat be installed on Beverley Road. This matter is to be put before the Planning & Technical Services Committee.

(iii)The speed at which the speed signs are triggered is to be brought before the Planning & Technical Services Committee.

(iv)The Planning & Technical Services Committee is to discuss the replacement of the signpost at the A63/A1034.

(v)Flooding at Barnards Drive was brought to the forum. This matter is to be put before the Planning & Technical Services Committee.

(vi)The fencing around the school and library site was brought to Council’s attention. The Ward Councillor is to take it up with the relevant ERYC department.

(vii)The problems presented by overhanging vegetation are to be mentioned in the next newsletter.

 

0200607 Apologies for absence

Cllr Mann proposed that apologies be accepted from Cllrs Harrison and Kelly, seconded Cllr Mrs Manley, All in favour.

 

0210607 Ward Councillors Reports (For Information Only)

There were no matters to report.

 

0220607 Approval of Previous Meeting’s Minutes.

Cllr Scott proposed that the minutes of the meeting of 14th May 2007 be approved and entered into records, as true and accurate, seconded Cllr Marsh, All in favour.

 

0230607 Declarations of Interest

Cllr Scott declared a personal interest in Minute Reference: 0260607(i) and (ii), and 280607(i) through being a member of the organisations.

Cllr Mrs Manley declared a personal interest in Minute Reference: 260607(ii) and 0280607(i) through being a member of the organisation

 

0240607 Police Matters

              (i)There were no representatives of the Police to give a report

(ii)Councillors noted Police & Partners Community Forum to be held on 19th June 2007 at Welton Village Hall

Initialled……….

(iii)The Council noted Dale & S Hunsley Neighbourhood Action Team meeting 19th July 2007. As Police representative, Cllr Kelly is to be asked if he can attend.

 

0250607    Finance

  (i)Items for payment for June 2007

                

Payee

Description

£

Npower

Gas

48.00

Npower

Electricity

300.00

Univ of Glos

 

38.00

Opel

Telephone

0.09

Mkt Wgt Poor Land

Rent

1485.00

B Sheppard

Expenses

49.89

Foreward Services

Seat Repair

40.00

Record RSS

Play Equipt

43770.65

AMJ Sols

Land Register

655.00

S Cave School

Farmers Market

300.00

D S Walker

Internal Audit

100.00

Salaries/Wages

 

2428.57

N Power

Street Lights

330.61

C Langley

Farmers Market

100.00

ERYC

Pension

595.75

Petty Cash

 

60.00

B Sheppard

Cleaning

48.00

ERYC

Planning Permission

67.50

ERNLLCA

Subs

641.50

Yorks Water

Cemetery

6.46

Atkinson Printers

Letterheads

40.89

Automotive Repairs

Barrow repair

49.12

Total

 

51155.03

                       

(ii)Cllr Mrs Barnett proposed that Council receive the review of Internal Control and Audit arrangements, and approve the review in the interests of sound financial management, seconded Cllr Mrs Manley, All in favour.

(iii)Cllr Mann proposed that Council approve the year end accounts for 2006/7 as they represent a clear and concise analysis of the Council’s finances, with thanks to the Clerk, seconded Cllr Mrs Manley, All in favour.

(iv)Councillors received and the report for the year 2006/7 from the Internal Auditor as it presented a positive report on the Council’s accounting and financial procedures, seconded Cllr Wright, All in favour.

(v)Having confirmed all the answers to the questions posed, Cllr Marsh proposed that Council approve the Annual Governance Statement for 2006/7, in the interests of transparency and accountability, seconded Cllr Scott, All in favour.

 

0260607  Correspondence

(i)The Council noted receipt of S Cave Preservation Society Management Committee meeting of 2nd May 2007.

        (ii)Councillors note receipt of the minutes of the South Cave In Bloom Association meeting of 9th May 2007

 

Initialled……….

        (iii)Councillors note receipt of the information provided by Business in the Community, and in the interests of providing information to local groups, a link is to be put on the Parish Council website, and the Clerk is to thank the organisation for the information, which is to be kept on file.

 

0270607 Committees

        (i)The Council received and where necessary adopted the resolutions from within the minutes of the following committee meetings:

         Farmers Market Committee : 23rd May 2007

          Planning & Technical Services Committee : 11th June 2007

Proposed Cllr Marsh, seconded Cllr Mrs Manley, All in favour.

 

0280607  Administration

        (i)The Council considered a request for the use of the Town Hall Foyer by the In Bloom Association to sell tickets for the Open Gardens event on 8th July 2007. In the interests of health and safety, permission is to be given subject to arrangements being made to open and use the side gate, proposed Cllr Mann, seconded Cllr Wright, All in favour.

        (ii)In the interests of transparency and accountability, and subject to minimal amendments, Council approved the amendments to the South Cave Parish Council Standing Orders, proposed Cllr Wright, seconded Cllr Marsh, All in favour.

        (iii)Councillors noted registration of 40-42 Market Place and providing the storage facilities at the solicitors offices are secure and fireproof, Cllr Marsh proposed that the title deeds be stored at the solicitors, but with a copy to be held at the Town Hall, on the grounds that the deeds will be in safekeeping, seconded Cllr Scott, All in favour.

 

 

0290607  ERNLLCA/SLCC/HWRCC

        (i)To increase the knowledge base of the Council, consideration was given to attendance at various ERNLLCA training opportunities. Cllrs Mann, Scott and Mrs Manley are to attend. Councillors were advised that further places were available if required.

        (ii)Councillors noted the comments from ERNLLCA regarding the Parish Council election, and in the interests of upholding the democratic process, Cllr Mann proposed that the draft letter be sent with amendments to the Returning Officer, seconded Cllr Mrs Barnett, All in favour.

        (iii)To increase the Clerk’s knowledge and receive technical updates, Cllr Scott proposed that Council approve Clerk’s attendance at the SLCC Annual Conference to be held on 26-28 October 2007 at a cost of £260:00, seconded Cllr Wright, All in favour.

        (iv)Council noted vacancies of the Humber & Wolds Rural Community Council

 

0300607   Area Forum

(i)Council noted arrangements for nominations and voting arrangements for the one vacancy to Area Forum – East Riding South.

(ii)Councillors received a report regarding Area Forum meeting held on 12th June 2007.

 

 

Initialled……….

 

0310607  Planning

 (i)The Council considered a response to the ERYC Consultation on “Revised Supplementary Planning Guidance for the provision of Outdoor Playing Space on new residential developments”. Cllr Mann proposed that a response be made to the consultation document, advising that the thresholds should be lowered; that the formulae are unnecessarily complicated, and that there should be greater consultation with Parish/Town Councils in the pre-application discussions, seconded Cllr Scott, All in favour.

 

320607  Date of next Meeting

The date of next Parish Council Meeting will be Monday 16th July 2007.

           

            Meeting Closed at 8:50pm.

 

 

 

Dated……………                                                                                           Signed…………………..